For the accounts office, on a browser

The accounts office

A focused login for the money side of the school. It opens on fees, covers payroll, and deliberately leaves the academics out.

Signing in. Your admin or principal creates your login from Settings → Team and logins. You sign in at your school's Bellmeir address with your school email and a password, and you set your own password on the first sign-in. You land straight on Fees, not on a school dashboard you would have to navigate away from.

Five screens, and nothing you will never open.

  • Fees, collections, dues and defaulters. This is your home screen
  • Payroll, salaries and payslips
  • Reports and exports, the financial datasets in PDF, Excel, Word or CSV
  • My HR, your own leave, notices and payslips
  • The calendar, the academic year and the class list, as reference for billing

Fees and collection

Set the fee structure

Create fee heads and terms, then assign them to whole classes or to individual students. Concessions and waivers sit alongside, so a discount is recorded as a decision rather than as a smaller number nobody can explain later.

Record a payment

Cash, cheque or bank transfer, entered against the student. Each payment issues a numbered, printable receipt immediately, so the family leaves the counter with paper in hand.

Watch the position

Every student shows a clear paid, partial or overdue status, and the screen totals collection against what is due. The ageing view shows how old the outstanding money is, which is the number that actually matters.

Chase what is outstanding

Pull the defaulter list and send reminders from it. Families see their dues and every past receipt in their app, so a reminder is a nudge rather than a surprise.

Online payment is an optional add-on. Out of the box you record payments taken at the office and issue receipts for them. If your school connects a payment gateway, families can additionally pay by UPI, card or net banking from their app. Gateway charges are set by your provider, not by Bellmeir.

Payroll

Payroll runs off the staff register, so the hours you are paying against are the hours the school actually recorded.

  • Run payroll for a month and generate a payslip for every employee
  • A half day counts as half a present day in the monthly summary, which is why the school records the session rather than just the date
  • Every member of staff is an employee here, not only the teachers. The principal, the doctor, the librarian and the receptionist all draw a salary and all get a payslip
  • Staff can see their own payslips on their own My HR screen, so you are not the delivery mechanism
A staff member who holds a login cannot be deleted, only deactivated. Deleting would take somebody off the payroll and the register while they carried on signing in daily.

Reports and exports

Collection totals, outstanding summaries, receipt registers and payroll runs, exported in the format your auditor asks for. The export carries the school name and contact details from settings, so keep those current.

What you deliberately cannot see

  • Staff timings, the movement report of who arrived when. Hours feed payroll, but a named movement record of individuals belongs with the people who manage them, so the accounts login does not carry that export
  • Academics, attendance, marks, timetables and report cards. You can look a student up for billing purposes; you cannot mark or grade them
  • Creating logins, which stays with the admin

Your own record

My HR is your record and nobody else's: apply for leave, file a running-late notice, and read your own payslips. It is the same screen every other member of staff gets, and what it shows is bounded by whose record you are, not by the permission.