Roles & access
One platform. A perfect fit for every person.
From the trustee in the boardroom to the driver on the road, everyone gets exactly the tools they need, and sees only what they should. Here's who does what.
From the trustee in the boardroom to the driver on the road, everyone gets exactly the tools they need, and sees only what they should. Here's who does what.
The principal can grant extra duties: exam coordinator, timetable builder or sports rep.
Give the right person a login that shows only their job, nothing else to wade through. Owners and principals keep full access alongside.
The Help Center is organised by platform and then by role, so each person reads only their own job.
Role-based access keeps everyone focused, and your data safe. Here's the at-a-glance map.
| Capability | Owner | Principal | Office | Teacher | Parent | Driver | Reception | Accounts | Doctor | Librarian |
|---|---|---|---|---|---|---|---|---|---|---|
| School-wide dashboard | Full access | Full access | Full access | View or limited | View or limited | View or limited | View or limited | View or limited | No access | No access |
| Admissions & enquiries | Full access | Full access | Full access | No access | No access | No access | Full access | No access | No access | No access |
| Students & staff records | Full access | Full access | Full access | View or limited | No access | No access | View or limited | View or limited | View or limited | View or limited |
| Timetable | Full access | Full access | View or limited | View or limited | View or limited | No access | No access | No access | No access | No access |
| School calendar | Full access | Full access | Full access | View or limited | View or limited | No access | View or limited | View or limited | View or limited | View or limited |
| Mark attendance (class teacher) | View or limited | Full access | No access | Full access | View or limited | No access | No access | No access | No access | No access |
| Marks & report cards | View or limited | Full access | View or limited | Full access | View or limited | No access | No access | No access | No access | No access |
| Fees & finance | Full access | View or limited | Full access | No access | View or limited | No access | No access | Full access | No access | No access |
| Announcements | Full access | Full access | Full access | View or limited | No access | No access | No access | No access | No access | No access |
| Live van tracking | Full access | Full access | Full access | No access | View or limited | Full access | No access | No access | No access | No access |
| Transport & drivers | Full access | View or limited | Full access | No access | No access | View or limited | No access | No access | No access | No access |
| Lesson plans & approvals | Full access | Full access | No access | Full access | No access | No access | No access | No access | No access | No access |
| Class observations | Full access | Full access | No access | View or limited | No access | No access | No access | No access | No access | No access |
| Clubs & house system | Full access | Full access | No access | Full access | No access | No access | No access | No access | No access | No access |
| Front office, gate & documents | Full access | Full access | Full access | No access | No access | No access | Full access | No access | No access | No access |
| Infirmary | Full access | View or limited | No access | No access | No access | No access | No access | No access | Full access | No access |
| Library | Full access | View or limited | No access | No access | No access | No access | No access | No access | No access | Full access |
| Stores, labs & maintenance | Full access | Full access | View or limited | No access | No access | No access | No access | No access | No access | No access |
| Parent meetings (PTM) | Full access | Full access | Full access | View or limited | View or limited | No access | View or limited | No access | No access | No access |
| Settings, roles & branding | Full access | View or limited | View or limited | No access | No access | No access | No access | No access | No access | No access |
Access is illustrative and fully configurable. Parents and students see only their own family's data.
Accountant, doctor, librarian, receptionist and exam coordinator already ship out of the box. Need a transport in-charge or hostel warden too? We craft roles and permissions around your structure.
Book a demo and we'll show each role exactly as your people will experience it.
Book a free demo